This first series of Tally.ERP 9 introduces several new capabilities. These are supported with seasoned and high quality sales & support partnerships, a revamped education model and improved development tools.
We have taken great pains to retain the essential look and feel as well and the user experience of the previous versions of Tally (6.3, 7.2, 8.1 & 9). Yet Tally.ERP 9 is a culmination of years of research & development – and with a development team of about 200 people.
Tally.ERP 9, Series A, is geared to meet three objectives:
One is saving you time that you can invest elsewhere, including in growing your business (there is a direct correlation between the time top management invests in strategy and business growth). This is achieved via remote access capabilities and the integrated support centre to enable many time saving processes like remote audit & compliance and anytime, anywhere access to your live business data.
The second is to enable timely & affordable access to experienced professionals like Chartered Accountants (who wish to offer such services). Since these professionals can now access your data remotely, from anywhere in the world, as well as address your queries via the integrated support centre, both the cost for such services and the time taken to resolve business problems will come down.
Finally, new features in Series A, notably in taxation for industry & professionals deliver technology support for more of your business processes.
Principles of Functionality & Key Characteristics
Functionality is - what you need the software to provide. We at Tally have never looked at providing functionality with this simplistic approach. The 'how' and 'why' are of overriding importance - and this is how we deliver features with high usability.
Following are some of the principles that drive the design of Tally.ERP 9:
Exceptions are the norm:
Pause and consider your organisation. You have laid down defined processes and procedures - so why do so many things land up on your table? Generally, within a defined framework, there will often be some need for a deviation. Software programs are great at supporting rigid, well defined processes - and break down (or become complex) when managing these deviations. Principle: design to manage exceptions - defined processes will automatically be supported.
Solutions bring problems:
Especially with IT solutions! Some of your business problems are managed by a software solution and how many software problems do you now have to manage? Database administration, performance tuning, service packs, drivers, software conflicts, IT professionals - the list is endless. Principle: solving a business need should not add new problems - these must be solved as well.
Knowledge is not known:
A lot of knowledge is contextual - when the situation arises we know how to respond. Therefore, no matter how much of analysis is done, it is hardly possible to comprehend the full range of the simplest of business process. In a purchase process one may follow the order, receipt and payment for one item and just a payment for another (say a consumable). Months can go by in needs analysis and yet things will be missed out. Principle: Do not make an assumption that any system setup will not undergo change.
Change is constant:
An old phrase by now, the accelerated rate of change throws up additional challenges. You place an order for 'A' and receive 'B'; order 'x' pieces and receive 'y'. Tax structures and percentages change at random, people leave organisations without notice. Principle: design to support extreme variations.
Good is 'bad':
What's essential for someone's business can be a hindrance to you - and every business, even in the same business space, has subtle differences in what data is captured, what reports are needed and what kind of control is needed. Principle: build in common functionality and build these well, and deliver capabilities that permit extremely easy extendibility and customisability.
Blocks: Masters, Transactions, Link Masters
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When transactions are recorded, they create links - as in making a payment for purchase #72. The purchase reference #72 links these two documents, so we can get to know the payment status for that document, and know for which documents we have made payment. These links are called 'link masters'. Neither masters nor transactions are truly in the hands of the software product - in the sense that these are defined by business practices. What must be captured, what is mandatory and that business transactions need to be recorded are not subject to 'design' ('how' these are done, is another matter!) What is unique is in the way these interactions are recorded, managed and reported upon. The 'magic' of Tally is in the Link Masters - here, data of which transaction is linked to which document is maintained. The transactions themselves do not carry this information - effectively each document is an 'island' in itself, making it easy to alter, delete or insert at will - without the need to check if other transactions it refers to, exist at any time. This design permits all the flexibility required, supports incremental implementation and permits transactions to be recorded in any order (pay for purchase #72 first, then enter purchase #72). While generating reports and totals (any totals) the above approach requires immense computing power to 'stitch' transactions together. We have developed proprietary, extremely high performance data storage & retrieval mechanisms to deliver these at very usable speeds. This architecture also allows you to mark transactions as 'optional', perform scenarios, synchronise data with branches, potentially recover from system errors, correct any errors in any transaction - anytime, report on ‘group’ companies and so many capabilities unique to Tally.ERP 9. | |||
Tally.ERP 9 is presently available in two editions: Silver & Gold. (With Series B, Diamond & Platinum editions will also be available.)
Silver is for single user, while Gold is for unlimited users on a Local Area Network (LAN).
What other differences exist between editions? None - all capabilities and features will be available in every edition. The only reason to choose between editions is the number of systems from which Tally.ERP 9 can be accessed.
A 'user' in this context is actually a computer system. We do not complicate your decision with 'concurrent user', 'named user' and so on.
Therefore Tally.ERP 9 Silver can be activated (as in licensed) on one computer and used from that same computer. Tally.ERP 9 can be activated on one computer and can be accessed from any or all computers on that network.
Maintaining our philosophy - Power of Simplicity ® - you only need to take a call on which of the above options suits your needs.
If you decide to buy a Silver edition, you can migrate to Gold anytime. And with a Gold, as users increase, there is no need to come back to us for additional user licensing and avoid the commercial, purchase & administrative aspects of these changes.
Silver Edition - Single User
Where a single computer with Tally.ERP 9 is adequate for your operations, the Silver edition is what you need. A 'user' in this context is actually a computer system.
This edition comes with all the features & capabilities including Tally.NET and services like Remote Access.
With Silver you can manage as many companies (business entities) and personal books of accounts as you need.
You can also create as many users as you need, and provide each with the appropriate level of security. Your only restriction is that these users will all need to access Tally.ERP 9 from the system on which it is activated (licensed).
Since Silver supports Remote Access as well, you can authorise access to your Chartered Accountant, who with his Auditors’ Edition of Tally.ERP 9, can remotely provide audit, compliance and advisory services.
Similarly your Tally Service Partner can, via Remote Access, answer your queries and provide support.
As a Silver user, you can create one Tally.NET identity, which you can use to login to your own system from home or while on the move. Other users of Tally.ERP 9 can also grant access to you by authorizing this Tally.NET identity.
Gold Edition - Unlimited Multi User
Where more than one computer needs to have access to Tally.ERP 9, a Gold edition is what you need. Any number of users can simultaneously have read and write access. Note, that there can be some degradation of performance with a large number of users and we have found that the Gold edition is usable with a maximum of ten users. (Series B will deliver the Diamond & Platinum editions with support for hundreds & thousands of users).
Like with Silver you can manage as many companies (business entities) and personal books of accounts as you need. You may also create as many users as you need, and provide each with the appropriate level of security.
With Remote Access, you can authorise access to your Chartered Accountants, who with their Tally.ERP 9 - Auditors' Edition , can remotely provide audit, compliance and advisory services.
Similarly your Tally Service Partners can, via Remote Access, answers your queries and provide support.
As a Gold user, you can create ten Tally.NET identities, with which your mobile users can login to your system from home or while on the move. Other users of Tally.ERP 9 can also grant access to you by authorising these Tally.NET identities.
It is easy to migrate to Gold from Silver - contact your Tally Partner. Your license will get updated to Gold and you can now access Tally.ERP 9 from multiple systems without the need to make any other change!
Tally.ERP 9 - Auditors' Edition
Available exclusively for practicing Chartered Accountants, this edition comes will all the advantages of the Gold edition and with several extras!
These extra features are not available to Silver & Gold users:
• Computer aided audit
• Automatic scan of every ledger & voucher. These get flagged as 'potentially incorrect' with an
indication of what that error could be. Send your clients these exception reports & get their
clarifications
• Scrutinise records as per type of audit or compliance you are undertaking (focused audit)
• Filter out transactions you want to physically audit (for random audit)
• Generate annexure for Section 44AB; Form 3CD Annexure Clause 16, Clause 17(h), Clause
21, Clause 24(a & b), Annexure II & Clause 27
• View & verify tax liability via an all-in-one dashboard
With Remote Access these too become possible:
• Overcome the shortage of article clerks by utilising existing resources better
• Provide instant assistance & training to your article clerks
• Monitor the quality of their work
• Save on travel time and costs
• Help clients file various tax returns by verifying documents quickly
Special Tally.NET features are also available:
• Example your client has given access permission to you for audit and other purposes. You
wish to assign this company to an article clerk who has been assigned a separate Tally.NET
identity. Now your client need not give additional permissions to your article clerk – you can
make this assignment yourself – making it easy to manage different articles as well as
manage hires and exits easily
• If you actually visit the clients location and log in with your identity - all Auditors' Edition
features will be automatically available at this location as well - meaning that Remote Access
is not always needed
• You can login to your system or a clients system from an educational version of Tally.ERP 9
(from anywhere) or even from a regular Silver or Gold edition - you will get access to all
Auditors' Edition features
Upgrading from prior versions
Migrating to Tally.ERP 9 from any prior version of Tally is simple - these tools are either built into the product itself or available as migration tools that are installed along with the product.
Typically, there will be no need to make any changes to the data post migration - and the transition time could be just minutes - a few hours at most.
Getting a bit more specific, Tally.ERP 9 will migrate all data from Tally 7.2 onwards, without any assistance. If you have an older version (6.3, 5.4 and so on) you will need to bring your data to 7.2 and then migrate (our Sales & Support partners will be able to help you). In any case these tools are available at no extra cost.
In a few cases you might have customised or extended Tally – this would have been done with one or more TDL's, most likely built by one of our partners. Tally.ERP 9 comes with a TDL conversion tool that will attempt to convert such TDL's. Note, the word 'attempt' – since both the product and the TDL language evolve, there is a small possibility that the conversion may not succeed. In such cases you would need to contact the author of the customisation and make the necessary changes to the TDL. We therefore recommend that where customisations exist, there be a simple pilot undertaken to assess impact.
Account Management is now a major feature available in Tally.ERP 9. As part of the 'Control Centre', you have a powerful way of managing your deployments. Included is serial number management.
Migrating from other products
When moving to Tally.ERP 9 from other software (legacy) products you have two choices:
1. Only relevant masters (Ledgers, Items and so on) are posted
2. Masters and transactions are posted
The first option is the simplest - you 'cut over' to Tally.ERP 9 by ensuring that all opening balances and open dues (bill numbers, due dates & amounts) are available; here you continue to keep your previous software only to review old transactions.
The second option ranges from simple to very complex depending on how current transactions are stored and managed – yet you may choose to go with this option for several reasons and this is fully supported..
In both cases, what is required is that data be extracted from the legacy system and be made available in a specific XML format, which is then imported by Tally.ERP 9. These formats are available from within our product itself: all that is required is that you create a master or a transaction (in Tally.ERP 9) with a sample of the data you will provide and export these. The exported XML is in the same XML format that is required for import!
As before, it is best to plan this as a structured exercise along with your chosen Tally Partner, to ensure that your business is not impacted in unplanned ways.
Accounting
Your Lifeline - Finance
at Your Finger Tips...!
Tally.ERP 9 comes with rich features & financial reports that give you
the necessary management and control of your business. A few of
these are listed below:
• Funds Flow & Cash Flow reports – help you locate bottlenecks
• Bank reconciliation - keeps your bank books in sync, and identify
unclear instruments
• Customer Credit Limits - to limit risk of default and large losses
• Budgets - keep tabs on projected expenses against actuals
• Mark vouchers post dated - these will reflect into the books of accounts only on/after that date
• For needs where reports have to consider a transaction that has not happened (say salaries
for this month that get paid the next month) vouchers (called 'reversing journals') can be
marked to 'disappear' for reports post a specific date
• "Scenario" management - helps you with your business forecasting and planning. You can use
optional, reversing journals and memorandum vouchers, to aid in recording provisional
entries that are useful for interim reports
• Multiple inventory valuation. You can decide one valuation method for the business, and be
able generate financial reports using any other valuation method - as the statutory method
may not be appropriate for your needs, your bankers and for other decisions
• Cash balances can go negative - you can get warned if this is about to happen, or see reports
and make the necessary corrections
• Several business exceptions are available (negative stocks, negative ledgers) - for you to
exercise control over these activities
• A one-screen business ratios with drill down right up to the transactions - help you to correct
course frequently
• Item wise & document wise profitability statements to control revenue leakage and
inappropriate pricing
• Internal audits are supported with audit controls - authorised users can mark vouchers as
'audited' and can get to see reports on changes made post audit, and the name of the person
making the change
Inventory
Manage, Track and
Optimise Inventory...!
Inventory is the total amount of goods and/or materials contained
in a store or factory at any given time. Store owners need to know the
precise number of items on their shelves and storage areas in order to
place orders or control losses. Factory managers need to know how
many units of their products are available for customer orders.
Restaurants need to order more food based on their current supplies
and menu needs.
Some important features available in the Inventory module are:
Multi-location Stock Control: Use Tally.ERP 9 to keep track of your stock at a single or multiple locations.
Comprehensive Recording of Stock Movement: Record inventory transactions easily and comprehensively using Goods Receipt Notes, Delivery Notes, Stock Transfer Journals, Manufacturing Journals as well as Physical Stock Journals. All stock movements are fully recorded and maintained in Stock Registers.
Management Reports: The Movement Analysis report gives the party-wise details of goods bought and sold and helps identify good and bad business partners. Stock Query is a unique single sheet report that gives information on stocks at different locations as well as total stock-in-hand.
Aging stock Analysis: This report identifies old stocks to aid in decisions relating to their quick disposal.
Batch-wise or lot-wise Inventory with Expiry: You can use the concept of Batches or Lots to track stock at the batch level, with expiry date support.
Re-Order Levels: Know your stock order position with the comprehensive Order Status reports in Tally.ERP 9. Specify reorder levels and minimum reorder quantity in absolute quantities or based on previous consumption. In Tally.ERP 9, you can configure and use the following depending on your requirement:
Stock categories: Stock Category offers a parallel classification of stock items. Like stock Groups, classification is done based on similarity in behaviour. The advantage of Categorising items is that you can classify the stock items (based on functionality) together – across different stock groups, which will enable you to obtain reports on alternatives or substitutes for a stock item.
Multiple godowns: Locations/Godowns are places where Stock Items are stored. You can monitor the location-wise movement of stock by creating multiple Godowns. Tally.ERP 9 permits the creation of any number of godowns, under groups and subgroups to match the structure you need.
Stock transfers to Locations/godowns: In Tally.ERP 9, Stock Transfers are recorded using Stock Journal Vouchers and are used to make stock adjustments. For example, to record any increase or decrease in stock due to shortage, wastage of stock or to record inter-godown transfers of stock, assembling or disassembling. It can be used to reflect the status of godown-wise stock. Additional costs incurred during stock transfer can also be tracked. This adds up to the value of the stock but does not get reflected in the accounts.
Stock query by stock group, or stock category: Stock Query is a statement which provides all the information related to a particular Stock Item such as:
• Closing balance and its value.
• Cost price and Standard selling price of the product.
• Last purchase details such as date, party, quantity and rate.
• Information about last sales – date, quantity, rate, sales party etc.
• Warehouse details.
• Stock items under similar categories etc.
In Tally.ERP 9, this statement can be generated either on the basis of a stock group or a stock category.
Multiple stock valuation methods: Tally.ERP 9 allows you to view the effects of different stock valuation methods on the closing stock value. You can view a columnar display of different stock valuations.
Each stock item can be set up to have a different stock valuation method. In some instances, a particular method of valuation may be required, for example, to assess the replacement value or saleable value of stock. Tally.ERP 9 displays stocks in any or all the valuation methods dynamically and simultaneously, without any complicated procedure.
Multiple units of measure: Stock Items are purchased or sold on the basis of quantity. The quantity is measured by Units. In Tally ERP.9, you can define these quantities as multiples of a unit of measurement, for e.g. dozens, gross, carton, etc. Citing an example, you could buy 25 boxes of pens with each box containing 12 pens. You could then pack them into a single carton and sell it as one carton containing 300 pens.
Alternate units of measure: Stock items can be purchased as one unit of measure and sold in a corresponding unit of measure, for e.g. you can buy paint in bulk in 50 litre barrels, repack and sell the same in 1 litre tins.
Tracking through receipt notes/ delivery notes/ rejections inwards/ rejections outwards: Tracking number is the reference to have a link between transactions. For e.g. if Tracking Number is selected in the Receipt Note, the details of the items are automatically displayed in the Purchase Invoice.
Additional costs incurred on purchase: In many situations, more than one item is purchased where the expense incurred is charged as a lump-sum amount. However, to give an effective cost including the expense to each of the items, the additional costs of purchase option is used. This process is automated and allocation of the expense to a stock item can be done on a predefined basis. Expenses posted using Additional cost on Purchase features, do not affect the relevant nominal ledger accounts but update the cost of the Stock Item, i.e., the additional costs incurred are updated without actually affecting accounting, only the stock value goes up.
Movement analysis: Party-wise/ Item-wise/ Stock Group-wise: Movement analysis shows the analysis of only those inventory transactions which are integrated with the accounts, i.e. inventories which are also recorded in the books of accounts.
Movement analysis is used for comparative studies and they give an insight into the flow characteristics of the stock in an organisation.
Price lists: Price Lists are useful for orders and invoices. An up-to-date price list helps in decision-making even at the lower levels of the organization and quickens the sales process. Tally.ERP 9 assists in creating quantity based pricing with a complex discount structure. Price Lists are available only for inventory items and hence the feature is available only if inventory and invoicing are activated for the company.
You can have one or more price lists, because you may require more than one price list, when you have different price structures/levels for different purposes viz., different groups of customers requiring different discounts or dealing in different products.
Sales and purchase order processing: When the order is received from a customer for the supply of goods, the Items, quantities, date of delivery, etc., details are given along with the Sales Order Number. Once these goods are delivered, this Sales Order is tracked for the order Details either in the delivery note or in the sales invoice.
When the order is placed with the suppliers for the supply of goods, the Items, quantities, date of receipt etc., details are mentioned along with the Purchase Order Number. Once these goods are received, the Purchase Order is tracked for the Order Details either in the receipt note or in the purchase Invoice.
Define and use Bill of Materials: A Bill of Materials is a list of constituent items along with quantity details that can be allotted for the manufacture of a certain product, by-product or likewise. This facilitates the immediate reduction in stock of the item automatically. This process of listing the items that make up another item is made possible in Tally by enabling the Bill of Materials Facility.
Bill of Material (BoM) is created only for those items that are assembled in-house. For trading items, you do not need a BoM. Therefore, you need to specify a BoM at the time of creating a Stock Item or when altering its master.
Point of Sale (POS): POS is an acronym for Point of Sale. Point of Sale could mean a retail shop, a check-out counter in a shop or any other location, where a sales transaction takes place. The various POS equipment used in retail outlets are Cash registers, card readers and barcode scanners. It is a computerized Cash Register which adds the sales total, computes the State sales tax or VAT, calculates the change from the money tendered and automatically adjusts the store's inventory.
Inventory Accounting & Management
If you deal in goods, of any type, you'll appreciate the Inventory capabilities in Tally.ERP 9.
You can comprehensively record all types of inventory transactions, using goods receipt notes, delivery notes, stock journals, manufacturing journals and physical stock journals. All stock movements are fully recorded and maintained in stock registers.
Developed for all manufacturers, distributors, wholesalers or traders a small list of features are briefly described below:
Manufacturers:
• Bill of materials and Manufacturing Journals, to record material conversions
• Compound bill of materials support, for units that contain assemblies
• Multiple locations (godowns)
• Excise for manufacturers, including all documentation and invoice
• Costing for jobs
Distributors & Wholesalers:
• Multiple price lists, with effective dates of applicability
• Use multiple units of measure (say KG's & grams)
• Dual units of measure (say KG's and bags, to support variations as happens in commodities)
Traders:
• High speed billing, with support for POS printers
• Bar code support
• Automatic application of taxes
• Service billing & service tax
• Integrated sales return in bills
• Print bills (and any other document) in the customers language
Common:
• You can choose to de-link the computed inventory value to automatically appear in your
financial statements - and enter this figure manually.
• Stock ageing reports, to identify slow and non-moving stocks
• Invoice profitability reports to keep a pulse on sales
• Multi-currency transactions - buy and sell across the world - with integrated forex gain/loss
calculations
• Physical stock take records to adjust physical vs. actual stocks
• Maintain batch & expiry details
Integrated/ Non-integrated accounting and inventory: With Tally.ERP 9, you have the option to choose closing stock balance from inventory records or from stock ledger account.
If accounts are not integrated with inventory, you can enter the closing stock value manually by creating Stock ledger account. This option has a significant effect on the Balance Sheet and Profit & Loss Account. If set to Yes, it extracts the stock/inventory balance figures from the inventory records and provides a drill down to the Stock registers from the Balance Sheet.
If set to No, it ignores the inventory books figures and picks up the manually entered closing stock balances from the ledger account created. This facilitates the maintaining of accounts and inventory separately.
Stock records often contain compensating errors caused by wrong allocation to items. This feature enables finalisation of financial books without waiting for the reconciliation of stocks.
Batch Vouchers Report
Simplify Inventory Management With
Item-Batch Tracking...!
Managing various inventory items in a multi-stock warehouse can be quite cumbersome. Needless to say the increase in complexity in industries such as pharmaceuticals that has batch inventory. If a situation arises where an item belonging to a particular batch needs to be identified due to issues such as quality, it could prove time-consuming to trace all the transactions which involved that particular item especially if it involves doing it physically.
Item Batch tracking in Tally.ERP 9 puts an end to all the effort and inaccuracies. It provides you visibility of movement of a particular item that is related to a selected batch. The transactions could be stock inward or outward, and include all details.
Now, there's no longer the difficulty of sorting through hundreds or even thousands of transactions to identify transactions pertaining to just one item of a batch-with Item Batch tracking in Tally.ERP 9 it’s never been easier.
Item-Batch tracking can be configured to deliver:
• Stock Flow: The flow of stock ranging from opening stock, goods inwards and outwards-to the closing stock, can be analyzed in terms of its quantity. It gives you an insight to the batch-wise movement of each stock item.
• Profitability and Consumption: Item-Batch wise report shows the profitability and consumption details for each stock item. This statement is used to reconcile the closing balance.
• Sorting Method: This will help you view the report in alphabetical descending or ascending order.
• Navigation: This helps you navigate from one report to other stock item and batches.
• Show Profit: This helps you view the batch-wise stock item profitability.
Purchases & Payables: from Order to Payment
Efficient Purchases
Strengthens Your Business...!
Tally.ERP 9 delivers the entire purchase cycle whether the need is the
complete purchase order - goods receipt - rejections & returns -
advances, debits & payments or a single payment entry, fulfilling
all needs.
To ensure that you have the right stocks and minimise carrying costs, Tally.ERP 9 delivers the following to improve purchase orders:
• Define Re-order levels as a definite number or based on consumption
• Define minimum quantity to order as a definite number or based on consumption
• Pull up a report that shows the stock position, including complete details of open purchase
orders, sales orders that need to be fulfilled - check on past purchase history, and then place
orders
• Optionally stagger delivery dates in the PO
When receiving goods:
• Make entries in accordance with supporting documentation, including errors your suppliers
could have made (say of multiplication & round off)
• Incorporate additional costs
• Automatically manage input taxes
• Flexibility allows receipt of goods, quantities and rates different from that ordered - since this
is common in real life
• Record samples & free items (using different 'actual' & 'billed' quantities)
• Multiple receipts for one order or one receipt for multiple orders, or against verbal orders
In case there is a need to add other costs (say coolie and cartage) these additional charges can be apportioned to the cost of goods purchased.
Supplied goods may not match your needs and these are managed by the 'Rejections Out' inventory voucher. Supplier dues, input taxes and inventory positions are updated.
Suppliers often indicate likely profits, which may not be met. In case such assurances are made, you can look at Item profitability reports, and get the facts right. You could then negotiate a rebate and record this as a debit note.
Keep tabs of how much is due to whom, when. Manage advances, payables & post dated checks. Ensure there are no errors in payments - print checks from Tally.ERP 9.
Stock Query from Invoice
Absolute Clarity While Raising Invoices...!
You are in the process of raising an invoice with the customer in front of you when you are suddenly struck with a doubt. The all new Stock Query option in Tally.ERP 9 generates information pertaining to Stock items with a single click. Since it happens on-the-fly, you can check your facts while you still have the invoice open, and complete the transaction for the customer. Decision-making has been taken to a new level! |  |
The information you can access covers purchase cost, selling price and even last discounts offered against a particular item, giving you a complete picture and enabling you to make an appropriate decision when you raise the invoice. It also helps you to choose from available substitutes or items of similar nature, so you don't have to send the customer away empty-handed. The flexibility to view the contact details of your vendor or customer is an added advantage. Moreover, information about the latest purchases and sales can be viewed in an instant, and the warehouse where such stock is available can also be easily located.
In addition, the Stock Query also provides statutory information, Reorders details and Price List specified for the selected Stock item.
The enhanced Stock Query report comprises of the following information:
• Last Purchased details along with recent Purchase transactions
• Last Sales Details along with recent Sales transactions
• Closing Quantity, Balance and Value
• Applicable Standard Selling price & Costing Method
• Warehouse / Location or Batch details
• Stock items of similar group / category
Easy toggle to other stock items from the same screen
Sales & Receivables: from Order to Receipt
Effective Sales and
Collections Management...!
The lifeline of a business, efficiencies in sales operations, both of
goods & services, directly impact growth and profitability. The need
to optimise and keep a close watch here requires exceptional
capabilities from your business IT system - and Tally.ERP 9 meets
these demands.
The sales process is supported with the following documents:
• Quotations - records of quotes
• Sales orders - accepted customer orders
• Delivery Notes - documents that accompany goods
• Sales Invoices/Cash Bill - to record the sale
• Credit Notes - for financial adjustments
• Rejections in - for goods returns
• Receipts - for advances and receipts
Do you have cash sales (sales across the counter)? With support for Point of Sale printers, bar codes and receipts in multiple tenders, you POS enable your business at no additional cost. Product sales may come with added services - and the integrated product & service billing will close this.
Enforce credit limits, where needed. Along with the Payment Performance of Debtors report you can identify persistent problems and take necessary business decisions. Interest for delays & reminder letters aid in collection.
For businesses engaged in Excisable goods, you get full support for Excise for Dealers & Manufacturing Excise - matter of fact a business could be both!
Make multiple deliveries from one order, or one from multiple orders - this common need is available across all documents of the sales process.
Do you have multiple classes of customers? You can easily setup multiple prices (even in advance and specify the date from which they are effective).
Discounts against the line, or for the document, additional charges as a percentage or lump sum, automatic round off of bill totals, automatic computation of VAT & Service tax, returns & exchanges are all available.
Need to verify that you are making the desired sales margins? Item wise and bill wise profitability reports will help you keep tabs.
Stock Query from Invoice
Absolute Clarity While Raising Invoices...!
You are in the process of raising an invoice with the customer in front of you when you are suddenly struck with a doubt. The all new Stock Query option in Tally.ERP 9 generates information pertaining to Stock items with a single click. Since it happens on-the-fly, you can check your facts while you still have the invoice open, and complete the transaction for the customer. Decision-making has been taken to a new level! | |
The information you can access covers purchase cost, selling price and even last discounts offered against a particular item, giving you a complete picture and enabling you to make an appropriate decision when you raise the invoice. It also helps you to choose from available substitutes or items of similar nature, so you don't have to send the customer away empty-handed. The flexibility to view the contact details of your vendor or customer is an added advantage. Moreover, information about the latest purchases and sales can be viewed in an instant, and the warehouse where such stock is available can also be easily located.
In addition, the Stock Query also provides statutory information, Reorders details and Price List specified for the selected Stock item.
The enhanced Stock Query report comprises of the following information:
• Last Purchased details along with recent Purchase transactions
• Last Sales Details along with recent Sales transactions
• Closing Quantity, Balance and Value
• Applicable Standard Selling price & Costing Method
• Warehouse / Location or Batch details
• Stock items of similar group / category Easy toggle to other stock items from the same
screen
Mass Emailing-Communicating made easy
Your Reminder Letters, Balance Confirmation
to 1000's Of Customers Is Just A Click Away...!
The new Mass Emailing facility in Tally.ERP 9 enables users to send multiple emails at the single click of a button. With this feature you can now send emails on Outstanding Statements,Reminder Letters to the applicable customers and Pay Slips to all or selected employees...in fact any kind of email communication that needs to go out to multiple addresses.
Convenient and controllable
You can add or modify the email address details that exist in the customer or employee master. For example, if the practice in your organization is to directly send out mass emails, you can do it from the system. However, if it becomes necessary to have the mails approved by a Sales Head or other senior person before they are sent out, you can change email recipients on-the-fly and then have them mailed from that email id after validation/appropriate changes are made.
Point of Sale (POS)
Simple Point of Sale
Retailers' Delight...!
Point of Sale (POS) or Checkout is the location where a
transaction occurs. Tally.ERP 9 POS feature helps you to streamline
your retail operations, by automating the 'Check Out' process for you
and your customers. It provides advanced capabilities with
ease-of-use and ensuring smooth retail operations. A one-time
configuration in Tally.ERP 9 is all it takes for the POS feature to be
activated.
Some important features available in the POS module are:
• Generates POS Invoices with Date and time of transaction
• Ensures management of gift coupons, vouchers and discount tickets and so on.
• Eases Cash and Credit / Debit Card transactions and allows multiple mode of payment for a
single invoice
• Tracks balances to be returned to buyers from the money tendered
• Facilitates bar code scanning of SKUs (or items).
• Provides quantified tracking of sales promotions
• Allows access to inventory levels and provides the option of quickly matching inventory
with floor counts.
• Helps in identifying consumer purchasing patterns
• Generates standard and customized reports such as Cash Registers, POS Registers,
Inventory Reports and so on.
• Increases efficiency, revenue and productivity at the point of sale.
Manufacturing
Simple Manufacturing and
Materials Management ...!
Manufacturing business produces items with the usage of machines,
tools and labor. The core process of manufacturing involves raw
materials that are transformed into finished goods on a large scale.
Such finished goods may be used for manufacturing other, more
complex products, such as household appliances or automobiles, or
sold to wholesalers, who in turn sell them to retailers, who then sell
them to end users - the "consumers".
Businesses in Manufacturing can benefit immensely from Tally.ERP 9 by the following functions and features:
Stock Item Classification as Raw material, Work in Progress, Finished goods:
The user can classify stock items as per his requirements. In manufacturing concerns the user will primarily have three broad classifications (Stock Groups) i.e.
• Raw Materials
• Work in Progress
• Finished Goods
All items that that are procured to manufacture a particular item is called Raw Material & is grouped under the group 'Raw Materials', where as, a product whose shape has changed, but has not reached its finished stage is called Semi-finished item. These items will be grouped under the Group 'Work-in-Progress' and any item that is changed its shape / nature completely and reached the final form to sell are called finished Goods and is grouped under 'Finished goods' group. The user can also create ledgers with the name Raw Materials, Work-in-Progress and Finished goods under the group Stock-in-Hand. Once the user has deactivated the option 'Integrate Accounts with Inventory', based on the Closing balances entered by the user, Tally.ERP 9 automatically displays the total of closing balances of all the ledgers grouped under the group Stock-in-Hand.
Materials Management ...!
Manufacturing business produces items with the usage of machines,
tools and labor. The core process of manufacturing involves raw
materials that are transformed into finished goods on a large scale.
Such finished goods may be used for manufacturing other, more
complex products, such as household appliances or automobiles, or
sold to wholesalers, who in turn sell them to retailers, who then sell
them to end users - the "consumers".
Businesses in Manufacturing can benefit immensely from Tally.ERP 9 by the following functions and features:
Stock Item Classification as Raw material, Work in Progress, Finished goods:
The user can classify stock items as per his requirements. In manufacturing concerns the user will primarily have three broad classifications (Stock Groups) i.e.
• Raw Materials
• Work in Progress
• Finished Goods
All items that that are procured to manufacture a particular item is called Raw Material & is grouped under the group 'Raw Materials', where as, a product whose shape has changed, but has not reached its finished stage is called Semi-finished item. These items will be grouped under the Group 'Work-in-Progress' and any item that is changed its shape / nature completely and reached the final form to sell are called finished Goods and is grouped under 'Finished goods' group. The user can also create ledgers with the name Raw Materials, Work-in-Progress and Finished goods under the group Stock-in-Hand. Once the user has deactivated the option 'Integrate Accounts with Inventory', based on the Closing balances entered by the user, Tally.ERP 9 automatically displays the total of closing balances of all the ledgers grouped under the group Stock-in-Hand.
Bill of Material with auto adjustments of stock:
In many industries, especially assembly units there are number of components involved in the manufacture of finished items. It is extremely difficult to issue stock items each time a product is manufactured. Such situations can be handled in Tally.ERP 9 by using Bill of Material. To generate a Bill of Material, create a new item (finished or intermediate product) and specify the components that go in to manufacturing of that finished / intermediate product. Now, using manufacturing journal, specify the quantity of items to be manufactured. Tally.ERP 9 immediately selects all items that go in to manufacturing of the finished product and automatically adjusts (decreases) the stock. Any additional manufacturing cost like wages, power, water charges etc, can be added to the value of the manufactured product.
In many industries, especially assembly units there are number of components involved in the manufacture of finished items. It is extremely difficult to issue stock items each time a product is manufactured. Such situations can be handled in Tally.ERP 9 by using Bill of Material. To generate a Bill of Material, create a new item (finished or intermediate product) and specify the components that go in to manufacturing of that finished / intermediate product. Now, using manufacturing journal, specify the quantity of items to be manufactured. Tally.ERP 9 immediately selects all items that go in to manufacturing of the finished product and automatically adjusts (decreases) the stock. Any additional manufacturing cost like wages, power, water charges etc, can be added to the value of the manufactured product.
Additional cost of Manufacturing with notional value and percentage:
When a product is manufactured, other than the component cost, there are manufacturing costs like labor, electricity, accessories etc, which will have to be added to the cost of the product. In Tally.ERP 9, the additional cost can be added to the product while entering stock Journals or at the time of entering a manufacturing Journal (use B.O.M). The user can specify additional cost as a % of the component cost or even specify a notional value.
When a product is manufactured, other than the component cost, there are manufacturing costs like labor, electricity, accessories etc, which will have to be added to the cost of the product. In Tally.ERP 9, the additional cost can be added to the product while entering stock Journals or at the time of entering a manufacturing Journal (use B.O.M). The user can specify additional cost as a % of the component cost or even specify a notional value.
Control & Optimise Your Costs
Using Tally.ERP 9...!
Costing is concerned with recording, classifying and summarising
costs for determination of costs of products or services, planning,
controlling and reducing such costs and furnishing of information
to management for effective decision making.
Businesses can benefit from various Costing facilities in Tally.ERP 9.
Essential costing functions are listed below:
Optimise Costs Using Cost Centre & Categories
A business, for achieving optimum cost-effectiveness, assigns its controllable costs to cost centres. Any unit of the organisation to which costs can be allocated is a Cost Centre. For Example: Branches, Departments, Projects, Products, Persons and so on.
Tally.ERP 9 enables a business to allocate transactions to Cost Centres. For example, besides the ledger-wise accounting allocation, a transaction may be allocated amongst different Branches. Tally.ERP 9 allows to compare one Cost Centre with another, hence provides information regarding the performance of each Cost / Profit Centre.
Cost Category is a cluster of related cost centres. Cost Categories allows parallel allocation of the same transaction in multiple dimensions. In many cases, a single transaction may have to be allocated to more than one type of Cost Centre. Cost Categories enable allocating costs to parallel sets of Cost Centres i.e. the same amount can be allocated to more than one cost centre.
Cost Centre Reports
Category Summary:
This report displays the summary of all the cost centres under a cost category.
Cost Centre Break-up:
This report displays Ledger and Group summary information for the selected cost centre.
Ledger Break-up:
This report displays the summary information of all Cost Centres for the selected Ledger.
Group Break-up:
This report displays the summary information of all Cost Centres for the selected Group.
Automatic Cost Allocation & Control
Cost Centre Classes are used to automate Cost Centre allocations in transactions. You can use cost centre classes if you do not wish to manually allocate amounts to cost centres in each entry.
Cost Estimation & Control
Cost estimation is the process of pre-determining the cost of a certain product job or order. Such pre-determination may be required for several purposes. Some of the purposes are as follows:
• Budgets & Variance
• Preparation of financial statements (valuation of stocks)
• Job Costing
Budgets & Variance:
Budget is a detailed plan of income and expenses expected over a certain period of time. A budget can provide guidelines for managing future investments and expenses. Every Business has its objectives and goals and must have an efficient mechanism to set its targets and appraisal of achievements in respect of the target.
To achieve the important managerial controls, Tally.ERP 9 provides the flexible system of Budgets for Group, Ledger or Cost Centres. Tally.ERP 9 allows creating multiple Budgets for different purposes. For Example: Sales budget, Expenses budget, etc. You can compare the actual performance with budge created and also get variance report to ensure corrective measures, if required.
Stock Valuation:
Tally.ERP 9 allows you to view the effects of different stock valuation methods on the closing stock value. You can view a columnar display of different stock valuations.
Each stock item can be set up to have a different stock valuation method (E.g. Average Cost, Average price, Last Purchase cost, Last Sales price, FIFO). In some instances, a particular method of valuation may be required, for example, to assess the replacement value or saleable value of stock. Tally.ERP 9 displays stocks in any or all the valuation methods dynamically and simultaneously, without any complicated procedure.
Job Costing:
Job Costing is a form of specific order costing, which applies to a job undertaken according to customer requirements and specifications. It applies to industries which produce definite products against individual orders from customers.
Some industries where job costing plays an important role are: construction, manufacturing, printing, automobile, etc.
Tally.ERP 9 offers comprehensive Job Costing that helps businesses in project / job order mode to estimate costs and track them.
Job Costing
Track and Optimise Your
Job Costs...!
Job Costing is a form of specific order costing, which applies to a job
undertaken according to customer requirements and specifications.
It applies to industries which produce definite products against
individual orders from customers.
Key features of Job Costing module are:
• Ascertain profitability i.e., Net Profit / Loss for a particular Job / Project
• Track the transfer of materials from one godown to another
• Easily track the consumption of materials at different locations
• Drill down till voucher level for any kind of alteration or reference
• Track material-wise receipts, consumption, transfers and closing stock at multiple locations
dedicated for a job
• Create job 'cost centres' and report on them
• Capture revenue and expenses as and when they are updated
• Compare and analyse various jobs
• Inventory movement: Opening, Inwards, Outwards , Transfer, Consumption etc
• Allows comparison of each element of cost, selling price and profit with other jobs
• Can ascertain the costs under each element when the job is in progress
• Do a Job Work Analysis where a service or a product is the output
Other related reports that can be generated on the fly are:
Job Work Analysis Report - It also allows you to drill down from the Job Work Analysis report to voucher entry, to view a break up of Job/Project
Materials Consumption Summary Report - displays Opening Value, Inward Value, Consumption, Other Transfers and Closing Value
Comparative Job Work Analysis Report - displays the details of Multiple Jobs in a single report in different columns
Payroll
Enjoy the Benefits of
an Integrated Payroll...!
Tally.ERP 9 delivers integrated Payroll software which is completely
rewritten to provide all the necessary Payroll Compliances. The
software is capable of handling simple Payslip generation in five easy
steps to complex associated processes - including handling Loans and
Advances, Salary revision and Arrear calculation, Deductions and
ad-hoc payments etc.
Tally.ERP 9 Payroll module also covers a wide gamut of functions
such as:
• Create and maintain the employee database viz. contact details, personal details, bank
account details, statutory details etc., EXPAT details like passport, Visa and work permit
details.
• Employee group or department wise categorisation.
• Attendance, overtime, leave or production details can be recorded.
• Multiple salary structures can be created for different group of employees. For example,
department wise salary structures and salary processing.
• Support Salary revision and arrear calculation both as prospective and retrospective change.
• Tracking of loans and advance paid to employees and defining multiple criteria for recovery
of such advances. The loan / advances can be recovered in complete or a number of
installments from employee's salary.
• Complete support to implement Provident Fund and Employee Insurance Schemes along with
Professional Tax calculation.
• Supports Gratuity as per the specified criteria.
Benefits of using Tally.ERP 9 Payroll
• Time spent on processing salaries, manual and paper work can be cut down to a great
extent.
• Accurate and timely salary processing.
• Tracking and reviewing of employee's absence and salary calculation as per the attendance
is much easier.
• Generate the Payment Advice to instruct the bank for salary payment.
• Payslips can be printed, exported to Excel or emailed to the respective email accounts of
the employees.
• All payroll related reports can be generated with a click of a button.
• Above all, the Payroll feature is completely integrated with Accounts.
The new Payroll Feature provides the following Statutory Reports:
• Employees Provident Fund Computation & Support:
• PF deduction & contribution monthly statement
• PF Combined Challan
• Form 5
• Form 10
• Form 12A
• Form 3A
• Form 6A etc.
• ESI Computation & Support:
• ESI deduction & contribution monthly statement
• Payment Challan
• Form 3
• Form 5
• Form 6 etc.
• Professional Tax computation for all the states with the following reports
• PT Computation Report
• PT Monthly Report...and more
Tally.ERP 9 Reports Now In PDF And Image Format
Send Your Tally.ERP 9 Reports To Your
CEO/Superiors In A "Safe" PDF Format
 |
 |
| Save Paper with Tally.ERP 9... Sounds strange!!! Now deliver Tally Reports in a Pdf format in more elegant and stylish manner. You can protect your PDF document with passwords to open them. Set permissions to control printing or changes. • Transform your everyday work into extraordinary work - and stand out from the crowd! • Be confident your audience will be able to view your report exactly as intended! • Send your Tally Reports shared in a single click, safe & polished file to your Boss! • Apply passwords, set permissions, and share business critical Tally reports - so you can feel confident your work is safe! Sharing your "Tally Reports" in a "PDF / Image Format" has many benefits. Some of the reports and its benefits are listed below: |
• Sales Invoices Sending a 'Sales Invoice' / 'Sales Quote' in a PDF / Image format gives a professional outlook for your company in the eyes of Your Customers. Now you can generate your Sales Invoice in this format from Tally.ERP 9 directly! |
| • Government Statutory filling forms (VAT/Service Tax / Excise Reports) |
| • Financial Reports |
If you are a private company:
Your profits and loss information or your assets and liability information are known only to a close group of people in your organization and partners/shareholders. With Tally Financial reports on pdf/image format, you can now have access passwords and share it with relevant people in a secure fashion.
If you are a public company:
You do not want your P&L or B/S reports changed or manipulated by someone that will stain your company's image. With Tally Financial reports in pdf/image format, you can publish your information in your website / share it with anyone who is interested in knowing your financial health, without worrying about any figures getting changed / manipulated.
• Stock Reports |
You shipped 10 items and your stock point claims to have only received 5 and also shows the modified/manipulated stock report you sent! Does this happens to you? With Tally.ERP 9 Stock reports out in a pdf/image format this will never repeat!
Branch Management
Your Branch Offices Are Just
Next Door...!
There is a huge amount of communication, sharing of information
and co-ordination required among Head Office, Warehouse,
Manufacturing Plant and the Branch Offices. Absence of a proper
solution to share information can lead to inefficient, paper based,
resource consuming processes.
Tally.ERP 9 eases Branch Management, enabling you to communicate and deliver consistent information. The system allows two way communications thereby reducing paper usage and redundant processes, enhancing efficiency for overall growth.
Important Tally.ERP 9 features for effective Branch Management are:
Branch Management using Remote Access:
Want to have real time access to your Branch offices or Manufacturing plants. This facility gives you an instant one click connect to your different office locations. You can choose to specify which branch company is accessible remotely. You choose which remote users have access; you decide what access a remote user gets. To read more about Remote Access clickhere!
Central User Management - a boon to Corporate Offices:
Business Users in your organization are spread across different branch offices and manufacturing plants. Users come and go too. You might also have a password policy requiring users to change passwords every few weeks. You can take advantage of the ease of central user and password management and even manage these centrally from your Head office.
Branch Management using Data Synchronisation:
Synchronisation refers to the movement of Business Information between two or more locations say, HO to Branch Office. This enables a Branch Office to send information to the Head Office in a secure way. You may decide to share information on a periodic fashion and set the date & timing. After the Synchronisation has been setup, sharing business information between the locations is just a single click away. To read more about Branch Management using New Data Synchronisation click here
Branch Management through Multi-Company & Consolidation:
Tally.ERP 9 provides its users the facility for creating and maintaining any number of companies. Hence the user can maintain all his companies / Branch companies in Tally.ERP 9. The Tally.ERP 9 user can also handle companies concurrently i.e. the user can open more than one company and simultaneously work on all or any of the companies by shuffling as and when required.
Tally.ERP 9 also allows users to group companies and hence provides a consolidated report for the companies grouped so as to enable the management to analyse the performance of the company at a HO or Group Company level. Any changes done in any one of the branch companies, is updated at the HO. At any point of time a new company could be included in the list of companies of a particular group. Tally.ERP 9 also allows the user to create multiple levels of group companies.
Data Synchronisation
Business information so sensitive
you need to carry it personally?
Presenting Data Synchronisation in Tally.ERP 9
Exciting advances make Data Synchronisation ideal for tying-up distributed business environments such as branch offices, distributors or vendors, retail chains, with the Head Office, or even any business with footprints across multiple geographies. Data Synchronisation in Tally.ERP 9 makes two sets of data identical, enabling a user to work with data that is current and the same as data at a central location.
You may be a growing business with one branch, or a medium sized business with multiple branches, or a large business with multiple branches - Data Synchronisation in Tally.ERP 9 connects you with your business where it happens and when it happens.
Transactions of sales orders, payments received and inventory across branches and consolidation of all these at head office is a common practice. Configure your business information such as sales orders & purchase orders, accounts receivable/ payable, inventory status etc to be available from all the branches to your HO. Consolidate the information at one or more branches, decide what information needs to flow from one branch to another. Availability of information when it is required will facilitate faster, better and informed business decisions.
Using 'one-way synchronisation'
One way flow of documents...
The way you want it.
Branch Managers in your business will be under constant pressure to reduce information overload and make available only what needs to be shared with head office to increase productivity at every stage.
Revolutionary one-way synchronisation feature of Tally.ERP 9 lets you set and manage flow of information from your branch offices to Head Office or central branch as per your business requirement. This feature allows you to set one-way flow of documents-- for example sales orders from branch offices to move to Head Office and not the other way around.
Consolidation of Data at Head Office
Filter voucher types
What Others Can See Is What You Send...!
Selective Synchronisation with 'filter voucher types'
You may want to provide your principal companies with details of sales orders received or pending, payments pending or received, goods in transit or in-store and many other day-to-day transactions. As an independent business entity you want to protect your company's competitive advantage in the market: filter voucher type in Tally.ERP 9 helps you to segregate data before sharing.
Let us consider two situations - Data Synchronisation within your business enterprise: Your branch may be doing sales, purchase of items, storage and movement of those items, shipment and collection. From Head Office you need only information pertaining to sales & collection. While you might have operated by receiving the full copy of all transactions from your branches, now you can receive only the relevant transactions that you want to consolidate at the Head Office level.
Second situation - data sync of your business with other businesses: Let us examine a case where You, a retail house, hold items such as refrigerator and microwave oven manufactured by different principals - ABC and PQR. You want to share the sales and the stock in hand status to your principals. What principal - ABC sees must be only the refrigerators sold and in stock, not information pertaining to ovens from PQR. This is now possible* with Tally.ERP 9 Selective Data Synchronisation!
* provided your Principals use Tally.ERP 9 - Data Synchronisation facility
part of Upcoming Feature click here to notify yourself when released
Real time business information from your branches using 'Sync after save'
Back office and production planning?
Get real time demand now!
Promise delivery against an order only after knowing the exact status of inventory; make payments to your suppliers after knowing the collections received; understand market operating price from a specific shop / branch in a city, or receive stock at the branch where it is required - all this is possible with sync after save feature of Data Synchronisation in Tally.ERP 9.
Sync after save in Tally.ERP 9 facilitates business information to be available in real time to all required on saving of a transaction. For example, one of your 'Retail stores' can book sales-status of reduced inventory in the store is available immediately to HO. Head office can reorder material based on this data received from branches/retail outlets.
Your business does not have to wait for end-of-day data transfer between head office and other branches; you can set the synchronisation to happen each time a user at your branch office ‘saves’ a transaction for instantaneous update. This helps you to plan your back office operations and production based on real time demand. This real time update happens without any manual intervention.
Head Office
Multiple rule sync
Update Your Regional Head Quarters &
Corporate HQ in a Single Click...!
Multiple sync paths in Tally.ERP 9 enables business information flow between branches, regional head quarters and to Head Office in just one click.
Say for e.g.:
• A branch at Ahmedabad needs to send information to its RO at Mumbai and also to the HO at
Bangalore. Now this is just a click away!
• A branch at Ahmedabad needs to send inventory information to a Manufacturing plant at Pune
come under Mumbai RO. Now in just a click the 'Stores Manager' at Ahmedabad can share
this vital information on stock position to both his RO Head sitting at Mumbai and his
counterpart Stores Manager at Pune plant. Again just a click away!
By this set-up, business requests which can be addressed by a branch will be prioritised instead of sending the same request to Head Office for fulfilment. Lateral sync is also possible between branches in a region to optimise transactions and derive cost advantage. As stated in the example above, if Ahmedabad Branch has stock requirement which can be fulfilled by Pune plant that falls in the same region, then the request for material is fulfilled inside the RO purview instead of going to the Head Office.
Multiple rule sync
Apart from commercial businesses, this feature also helps Government bodies. Say for e.g., now a VAO (Village Administration Officer) can by a single click send the fund utilisation report to his District HQ and at the same time update the respective Ministries!
Multiple sync can be set to function automatically without multiple clicks. Flexible mapping of Head Office and branch offices based on business need is a very effective solution for businesses.
Multiple sync can be set to function automatically without any manual intervention.
Much More than Multi Synch - Now Tally.ERP 9 will remember the 'multiple sync paths'
This facility will ensure any alterations done at any level (say a Branch office or Production facility); will be updated back to the originator of the transaction. Say for example, your Delhi Branch has booked a Sales Order with a term of delivery of 10 days. This information has moved to the HO located at Bangalore and then moved to Pune plant location. The factory is changing the order terms to 20 days delivery and wanted this information to go back to Branch that has booked this order. Now Tally.ERP 9 will remember this synch route of 'Delhi Branch > Bangalore HO > Pune plant' - due to this intelligent feature, so that the information will reach the originator i.e., the Delhi Branch.
Business Enterprise and Beyond
Reach Across Your Business Enterprise
and Beyond...!
There are several scenarios in which Data Synchronisation can be effective to increase your business efficiency. We will discuss two cases where Data Synchronisation is highly recommended for your business:
Scenario - 1: Within Your Business
You have branch sales office(s) located in different geographies or in the same city, and a head office centrally managing the stocks, processing orders and shipping materials to customers. Sales orders booked at the braches can be updated to head office on a continuous basis and head office in turn will update branches on sales invoices generated, material dispatched etc so the branch can initiate payment collection from the customers and report collection status. There could be operational information at the branch and head office which is transactional and does not have to be shared. Data Synchronisation helps you share information within your business for smooth and effective running.
Scenario - 2: Business to Business (B2B)
Second case is when you have an extended enterprise with Principal companies you procure material from and distribution network through which your goods are taken to market. Sales & stock information can be sent respectively to different principals. With Tally.ERP 9 Data Synchronisation your ability to stay connected and share the accurate business information with various stake holders is simplified to help you increase business efficiency.
Data Synchronisation help a business:
• Save time as data is just a click away when compared to transfer of business information to
HO through CDs or other medium
• Improve business-wide intelligence
• Enhance operational view across the business for better decision-making (eg., identifying
non-moving items across Branches and do a clearance sale)
• Leverage collaborative planning & forecasting (eg., material planning based on stock
available at Branches / Distribution Networks)
• Reduce manual intervention
• Refine business processes
• Implement and sync easily
Synch with 'voucher ordering'
Retain transaction sequences for total clarity...!
Errors or mistakes while recording transactions are inevitable in a day-to-day business operation. Clerical staff at the branch office may pass a transaction by mistake. After these records reach HO, a senior executive may correct it & send it back to branch. Once the branch receives them back the registers and reports need to be in right sequence.
Sales, purchase or inventory transactions are recorded in a sequential order at the time of passing a transaction. Voucher ordering in Tally.ERP 9 prevents discrepancies when changes are made in records which originate in branch offices and are returned from the Head office. This feature retains the original transaction sequence thereby avoiding confusion. Your business does not have to suffer or wait for the error to be fixed to move forward.
Statutory Compliance
Hassle Free
Statutory Compliance...!
India has a well developed tax structure with a three-tier federal
structure, comprising the Union Government, the State Governments
and the Urban/Rural Local Bodies. The power to levy taxes and duties
is distributed among the three tiers of Governments, in accordance
with the provisions of the Indian Constitution.
• Union Government is primarily responsible for imposing taxes on income, custom duties,
central excise and service tax.
• State Government is responsible for levying taxes like State Excise, stamp duty,
VAT (Value Added Tax), land revenue and professional tax.
• The local bodies are also authorized to impose tax on properties, octroi and many more.
Direct Taxes
The Tax whose burden can not be shifted from the assessee to other person is known as Direct Tax. The assessee himself has to borne it totally. Eg- Income Tax, Wealth Tax.
Tally.ERP 9 supports the following direct taxes:
• TDS
• TCS
• FBT
Indirect Taxes
The Tax whose burden can be shifted from the assessee to other person is known as Indirect Tax. Eg- VAT, CST, Service tax, Excise Duty, Custom Duty etc
Tally.ERP 9 supports the following indirect taxes:
• VAT
• CST
• Excise for Manufacturer
• Excise for Traders
• Service Tax